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Sharepoint 2007 is at Beta 2 now which is projected to be removed at the outset of the season but now will be the time to get started on studying the extra features that SharePoint 2007 and WSS V3.0 will contain.
Below are some from the highlights from the additional features that SharePoint 2007 and WSS V3.0 will contain.
Site columns give a central, reusable model for column definition.
When you produce a site column, each list that uses this column has the same definition, and you don't need to perform tedious work of reproducing the column in each list. Additionally, site columns provide the simplicity of the single maintenance point. For instance, you are able to produce a status site column, which might contain multiple various an enterprise's specific statuses, and implement the column in dozens of project master lists through the site collection. If you put in a new status, you are able to customize the site column as opposed to needing to modify each list which has a status column.
Content types certainly are a core concept used through the entire functionality and services offered in Microsoft Windows SharePoint Services (version 3) and are made to help users organize their SharePoint content inside a more meaningful way. A content type is often a reusable assortment of settings you wish to sign up for a particular category of content.
Content types allow you to manage the metadata and behaviors of a document or item type in a centralized, reusable way. For example, look at the following two types of documents: software specifications and legal contracts. You might wish to store documents of these 2 types inside the same SharePoint document library. However, the metadata you need to gather and store about all these document types can be quite different. In addition, you'll likely wish to assign different workflows and retention policies for the 2 types of documents. Content types enable you to store multiple forms of content within the same SharePoint library or list. In the preceding example, you can define two content types, named Specification and Contract. Each content type includes different columns for gathering and storing item metadata and would've different workflows and policies. Yet components of both content types might be stored in the same SharePoint document library.
Recycle bins, or undelete functionality, is yet another important improvement which has been included Microsoft Windows SharePoint Services (version 3). This functionality comes in both lists and document libraries. Deleting an item from the list triggers a multilevel number of events. First, the product is distributed with a Web-level recycling bin. From here, them can be undeleted by any person who's gained appropriate rights. When the product is deleted out of this bin, the product is sent with a second recycling bin, controlled with the site administrator.
Among the style options that come with this bin are timers that allow you to automate the removal of old documents. For example, webmaster may decide that the great majority of requests for item restores happen inside the first 3 months. In this scenario, the administrator may set the timer such that items over the age of ninety days are permanently deleted.
RSS has changed into a standard method of aggregating content from your Web. For more information on RSS in Microsoft Windows Code Name "Longhorn," start to see the technical article RSS Support in Longhorn on Microsoft Developer Network (MSDN). By integrating RSS feeds for every SharePoint list, Microsoft Windows SharePoint Services (version 3) offers a push mechanism for forwarding information to finish users.
Folders, one with the popular features from document libraries in Microsoft Windows SharePoint Services (version 2), is now made available in lists. Folders allow further segregation of content within a single list, adding another degree of versatility. One from the interesting top features of folders may be the power to assign metadata to some folder. This results in a rich content holder which contains child content, while appearing weight loss when compared to a container. Essentially, this allows the folder to work like a separate, but fully functional, item type. An example of this could be noticed in Windows SharePoint Services discussion boards. Each top-level discussion is, in fact, a folder with metadata, containing anyone to n child objects. By modifying the appearance with the folder, an end user can visualize the folder as another list item instead of being a container. You can use this model in custom lists to build a dynamic parent/child list. Many business applications require rich container objects, which is why a parent or gaurdian object has both important data concerning itself, and someone to n children with similar data. Normally, you cope with this concern by making use of lists in which a parent, or master, list selection drives the display of the child, or detail, list.
Because it is possible to now assign metadata to folders in a SharePoint list, you can achieve similar functionality having a single list.
Consider an Orders list, for instance. You could provision a folder being an order, and then assign metadata with it, such as order number, customer, and shipment method. By doing so, it is possible to make the folder mimic the master list functionality. You can then fill the folder with order items list items, each having its own metadata, for example item number, description, and price. Now you have the rich functionality of a master/detail list inside a single list.
List Indexing. Integral towards the idea of using Microsoft Windows SharePoint Services like a platform may be the ability to use its storage containers, specifically lists and document libraries, for application storage. However, many limitations restricted the utilization of these containers in Microsoft Windows SharePoint Services (version 2). One with the problems was the inability handle large lists. As lists started to grow, in the metadata and list items, the mechanisms included in lists became clunky and inefficient.
A key goal within Microsoft Windows SharePoint Services (version 3) would have been to fix these restrictions and produce a rich storage model with performance capable of supporting applications, both external and people built upon the Windows SharePoint Services platform. One from the key ways that Microsoft Windows SharePoint Services (version 3) solves this issue would be to include indexing on columns. By allowing a column to become indexed, and stored being a simple name/value pair inside a separate database, usage of specific pieces of large lists is really a lot improved. These kinds of performance improvements allow SharePoint lists for being true data stores, capable of supporting external applications in addition to simple team sites.For example, by having an Orders list, you might provision a folder as a possible order then assign metadata into it, including order number, customer, and shipment method. Consider that by indexing an order number column, usage of specific items within the list by another request becomes significantly cheaper.
Another scenario is a application with thousands of records. Previously, your Web application cannot make use of a SharePoint list like a storage device. With the inclusion of indexing on columns, performance increases allow this architecture. By using Windows SharePoint Services storage, the conventional features from the platform, for example views, alerts, and RSS, can now be used as being a data store explorer for internal use in simple team sites.
Cross-List Queries - Another improvement made out of the idea of using Microsoft Windows SharePoint Services storage more efficiently is cross-list queries. Cross-list queries permit you to make use of the SPQuery resist query all the lists in just a Web or site collection. Previously, you had to iterate from the parent objects to acquire a assortment of SPList objects, query the list to come back the things, and then construct your own variety of list items in the multiple lists. This exercise wasn't only tedious and redundant but expensive. Cross-list queries let you take advantage with the efficiencies included in the SPQuery functionality in the number of additional scenarios. Cross-list queries give you a rich querying capability, much like SQL queries, within SharePoint. Among the many possible scenarios this functionality allows will be the numerous aggregation scenarios commonly requested by end users.
List Items. Several improvements in Microsoft Windows SharePoint Services (version 3) are implemented on them level in lieu of around the entire list. The following is really a list of several important additional features.
Per-Item Security Item-level security is for certain being a popular new feature in Microsoft Windows SharePoint Services (version 3). List and document libraries now feature the capability to set roles on each item, in lieu of simply in the lists level. In a developer scenario, in the event you combine per-item security to features, like list events or extensible field types, you could use per-item security to change that has entry to a specific thing, based upon an entry in another field. For example, a big change to the status of something could trigger a change in who has got the ability to edit the product.
Versioning In Windows SharePoint Services (version 2), only document libraries allowed versioning, after which merely a major version will be created. This basic functionality would not match the workflow normally linked to documents; namely, the creation and edit process every time a document is in draft version, then the publishing of your document to public status. Microsoft Windows SharePoint Services (version 3) supplies a new, richer versioning model. This model includes both major and minor versions, and versioning within lists in addition to document libraries. In addition, major and minor versions may have different security, allowing separate draft and public version workflows. In a developer scenario, versions are associated using a rich event model that permits numerous scenarios, including custom workflows, item validation, and data propagation.
Required Checkout In Windows SharePoint Services V2, users could modify documents without checking those documents out from a document library. This allowed multiple users to edit a similar document, and created a complicated, poorly understood merge/overwrite scenario. In Microsoft Windows SharePoint Services (version 3), document edits are allowed only when the document has become looked at. This forced checkout defines a definite owner model and simplifies merging of changes.
Workflows In Microsoft Windows SharePoint Services (version 3), a workflow enables you to attach a business process to pieces of SharePoint Products and Technologies. This process can control just about any facet of something in SharePoint Products and Technologies, like the lifecycle of that item. For example, you can produce a simple workflow that routes a document to your number of users for approval.
Workflows might be as simple or complex because your business processes require. You can create workflows the user initiates, or workflows that SharePoint Products and Technologies automatically initiate based on some event, including when a product is done or changed. In addition, your workflows can interact directly with the user through workflow forms. Workflow forms let you gather information from your user at each and every stage in the workflow. You can create your workflow to activate using the user through the typical SharePoint Products and Technologies browser-based interface, through workflow forms in Microsoft Office client applications for example Microsoft Word and Microsoft Excel, or even through your own custom applications. Workflows are available to finish users at this list or document library level.
Workflows can even be put into content types. Multiple workflows may be readily available for something. In addition, multiple workflows can run simultaneously on the identical item, but only one instance of the specific workflow type can operate on a unique item at any time. For example, you may have two workflows, "SpecReview" and "LegalReview," designed for a particular content type, "Specification." Although both workflows can run simultaneously on a unique item of the "Specification" content type, you can't have two instances of the "LegalReview" workflow running on the same item at the identical time.
Events are step to transforming Microsoft Windows SharePoint Services in a true developer platform.
Events enable first and organizations to hook into Windows SharePoint Services behaviors and override default behaviors. Events belong to two major categories:
List events Core events, including changes, additions, and removals of list items and list columns (schema changes) Simple site events Deletion of websites and site collections
Events can be synchronous "before" events, denoted by the "XYZing" name format, or asynchronous ?after? events, denoted by the "ABCed" name format. Event receivers might be registered, with the "Features" feature, having an Item, a List, a Web, or even a Content Type. For example, a celebration receiver that ensures a document has always a copyright inside the footer could be associated using a central Content Type and pushed into all document libraries associated with that type. As they do in Microsoft Windows SharePoint Services (version 2), developers can override and extend the event handler method. A new sequence number parameter permits control in the firing order of multiple events.
Features - Microsoft Windows SharePoint Services (version 3) includes a new structure known as a "feature." A "feature" is a conclusion-user-oriented container of one or even more elements. An element can be an atomic Windows SharePoint Services concept. The "feature" is defined in a XML format, much like other existing SharePoint structures. Each ?feature? definition can be a set of XML files. Many things that were previously contained in a site definition in Windows SharePoint Services (version 2) is now able to fit as an element. In Windows SharePoint Services (version 3), a SharePoint site definition is turned into a summary of "features" including a layout page and a master page. The goal is that any templated SharePoint site might be changed into another templated SharePoint site by just obtaining the administrator toggle features for the site and possibly switch design page or master page. Upgrading a Windows SharePoint Services V2 site definition with a Windows SharePoint Services V3 site can be a process of breaking the XML files (such as ONET.XML) into small chunks, componentizing them into arbitrary components, then packaging them as being a Windows SharePoint Services V3 "feature" and setting up a workspace template that uses those "features."
Jason Fortner is co-founder of Total Productivity Solutions. Total Productivity Solutions provides custom SharePoint, webpart and .NET development; and ways of common software development issues will also be provided around the site.
Sharepoint sites, Sharepoint webparts and .NET Development
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